15Five Releases - December 5, 2019

All-new 'Reporting'- including Dashboards and Reports

We have completely redesigned Reporting in of 15Five. The new reporting capabilities enable administrators and reviewers with high-level trends and detailed data metrics for actionable insight. You can now find out the pulse of the organization, how employees and managers are using 15Five, status on business objectives, and more. Leveraging reporting, leadership can spot champions and provide better support for the individuals and teams in real-time. 

A little terminology to get this party started! 🎉

Dashboards contain visual data that is focused on high-level trends over a time period.

Reports provide more detailed and specific data points for individuals and/or groups. You also have the ability “contact” directly from a report. (see below for details)

Dashboards and reports complement each other to paint a full picture of your company's 15Five usage.

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'Reporting' Dashboards and Reports

15Fives Dashboard - This main dashboard was created to replace the old 'Usage' tab and is your new landing page for Reporting. The 15Fives Dashboard provides high-level trends and insights into 15Five usage, including Average Pulse, Submitted 15Fives, Reviewed 15Fives, Objectives Status, Objectives Ownership, and Objectives Alignment. Each of these dashboards/reports is broken down into further detail below.

Updated navigation & filters 

You might notice the navigation looks different and each dashboard has clickable links to more reporting. The new design gives us more room to expand the Reporting tab in the future. 

  • New left side navigation provides a specific section for 15Fives and Objectives. In the future, we’ll be adding another section for Best-Self Review™️.
  • New filters provide more control to what you see on the Dashboard- filter by person or group, reporting frequency, and/or time frame. 
  • New 'Include active 15Five data' filter allows you to show or hide the active reporting period. Active reporting periods contain 15Fives that are still in the process of being completed and/or reviewed. Therefore, the active 15Five data can skew your stats. 

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Contacting from Reports 💌

We recognize that these reports provide you with better insight into how 15Five is being used. Once you know the usage information, you want to know how the usage affects behavior. Ultimately, to be able to encourage those employees who submit quality 15Fives and employees who review 15Fives regularly and interactively to keep up the good work. On the flip side, you may need to reach out to employees that don't submit their 15Fives or aren't staying up to date on reviewing and see if you can help.

We’re introducing a new way to contact people directly from our dashboards and reports. You can select individuals or groups and send them a personalized message directly from the report. Actionable reporting- ✅.

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What’s not changing with this release

  • 1-on-1s Dashboard: We have not updated the data included in the 1-on-1s Dashboard yet; though we did move the location and make it its own dashboard.
  • Trends and Polls: No changes for Trends and Polls at this time.
  • Custom Reports: No changes for Custom Reports at this time.

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Additional details for each Dashboard and Report 🕵🏻‍♀️

15Five Dashboard

Average Pulse: Average Pulses can be found on the main 15Fives Dashboard, directly beneath your filters. To reach the Pulse Dashboard, click 'See dashboard' under the Average Pulse section. Within the Pulse Dashboard, there are additional high-level stats including a breakdown at both individual and group high and lows Pulses. You also have the option to view Pulse answers (more details on this below).

Submitted 15Fives & Reviewed 15Fives Reports: Two new reports for understanding the usage of 15Fives, including more data points. Instead of just knowing who has a low review rate, you can now see how reviewers are interacting with the reviewed 15Fives. 

Average Pulse

Pulse is a key component of the 15Five check-in. Since Pulse gives you valuable insight into how your people or specific teams are feeling, it is only fair that we give you multiple ways to report on that data. From the main 15Fives Dashboard, use the Average Pulse widget (directly under your filters) to see an overall trend of pulse scores. You can dive deeper into Pulse by clicking the 'See Dashboard' link. There is additional information on the Pulse Dashboard and its components below. 

Submitted 15Fives 

The new Submitted 15Fives widget provides a trend of submission rates of 15Fives. For the filters you’ve selected you can see the submission rate, the total number of 15Fives submitted and the percentage of them submitted on time. You can also dive deeper with 23 new data points by following the “See 15Fives Submitted Report” link.

To provide you with a much deeper analysis of the adoption of 15Fives, we’ve created a new 15Fives submitted report. This report will allow you to dive deeper into the details our your employee's submission of 15Fives. We’ve also added the ability to view this data either by individuals or by groups. All of the data shown will be based on the time chosen in your 'Time frame' filter. We’ve added the following data points:

  • Name
  • Reviewer
  • 15Fives submitted: total number submitted out of the number created for the individual or group.
  • Submitted rate: percentage of 15Fives submitted by the individual or group
  • 15Fives reviewed: total number of 15Fives reviewed out of the number submitted for the individual or group
  • Reviewed rate: percentage of 15Fives reviewed for the individual or group
  • Submitted on time: percentage of 15Fives submitted on or before their due date
  • Last submitted: last date that a 15Five was submitted by an individual (not available on group view)
  • Due day: day of the week that the individual’s 15Five is due (not available on group view)
  • Reporting frequency: frequency that the each 15Five is due (weekly, every other week or monthly)
  • Avg pulse: average pulse of the individual or members of the group
  • Last seen: last time the individual was active in 15Five (not available on group view)

Reviewed 15Fives

As with the Submitted 15Fives widget, we have a new Reviewed 15Fives widget that provides the trend of your reviewed rate of submitted 15Fives. You can see the reviewed rate for current filters, the percentage of 15Fives with at least one comment, the percentage of 15Fives reviewed with at least one like, and the number of 15Fives with no reviewer. You can also dive deeper into reviewed data by following the “See 15Fives Reviewed Report” link.

Along with the submitted 15Fives Report, we’re also providing a similar detailed view into your company’s stats on reviewing 15Fives. We’ve also added the ability to view this data either by individuals or by groups. All of the data shown will be based on the time chosen in your 'Time frame' filter. We’ve added the following data points:

  • Reviewer
  • # of direct reports: number of direct reports that the reviewer has (if the number has changed during the selected time frame we take the latest available number)
  • 15Fives reviewed: total number of 15Fives reviewed out of the number submitted by the individual or group
  • Reviewed rate: percentage of 15Fives reviewed by the individual or group
  • 15Fives submitted by team: total number submitted out of the number created by the individual’s or group’s direct reports.
  • Submit rate: percentage of 15Fives submitted by the individual’s or group’s direct reports
  • 15Fives with comments: percentage of 15Fives reviewed with at least one comment
  • 15Fives with likes: percentage of 15Fives reviewed with at least one like
  • 15Fives incomplete: number of 15Fives that the reviewer has started reviewing, but have not been 'Marked as Reviewed' (Reviewer needs to take additional action.)
  • Avg time to review: average time it takes for a reviewer to mark the 15Five as reviewed after the submitted date
  • Avg team pulse: average pulse of the reviewer's direct reports
  • Last seen: last time the reviewer was active in 15Five (not available on group view)

Pulse Dashboard

Along with all the previously mentioned reports and dashboards, we’re introducing a Pulse Dashboard that includes two new Pulse Reports. The Pulse Dashboard contains four sections: Average PulsePulse AnswersIndividual Metrics, and Group Metrics. To get to your Pulse Dashboard, click on 'See dashboard' under your Average Pulse graph.

NOTE ✏️: Admin visibility for Pulse comments- If an admin does not have the ability to view someone's full 15Five, they will not see their Pulse comments. Only Pulse scores are globally visible to admin by default.
  • The Average Pulse section (same information as above) appears at the top of your Pulse Dashboard and helps you understand the trend of your company’s Pulse over time.
  • The Pulse Answers section of the dashboard breaks down Pulse answers from "1 to 5" to give you more of a bucketed approach on how your employees are feeling. If you would like to dive deeper into the answers, click the 'See Pulse answers' link.
  • We added a couple of new tables that show you the high and low average Pulse scores for both individuals and groups. The Individual Metrics table displays the highest and lowest average pulses per person. Similarly, the Group Metrics table displays the highest and lowest average pulses based on all members of the group. Give me moreeeeee... 😈 OK- to see additional data surrounding the Pulse answers, click the 'See Pulse metrics' link. That link will take you to the new Pulse Report: Metrics. Keep reading for information on the metrics page. 

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Pulse Report: Answers

Pulse isn’t only about the score; employees can leave detailed answers with valuable insights as to why they are feeling "1 to 5". The Pulse Report: Answers displays scores + contextual answers for multiple individuals, groups, and reporting periods. To get to the Pulse Report: Answers page, click on the 'See Pulse answers' link. From the Answers page, you can navigate to the 15Five in question and add your thoughts.

Pulse Report: Metrics

Pulse scores are extremely valuable, but do they paint the full picture or are there other things contributing to high/low pulse scores? 🖼 The Pulse Report: Metrics page displays additional metrics beyond just the average pulse, ultimately deepening your understanding and context. Use the filters to explore specific groups and/or teams to better understand their Pulse scores. To get to the Pulse Report: Metrics page, click on the 'See Pulse answers' link. There are two options at the top of your page- one titled 'Answers' and one titled 'Metrics'.

  • Name
  • Reviewer
  • Avg pulse: average pulse of the individual or members of the group in the given time frame
  • Last pulse: last pulse score submitted by the individual (not available in group view)
  • 15Fives submitted: percentage of 15Fives submitted by the individual or members of the group in the given time frame
  • 15Fives reviewed: percentage of 15Fives reviewed for the individual or members of the group in the given time frame
  • Due day: day of the week that the individual’s 15Five is due (not available on group view)
  • Reporting frequency: frequency that the each 15Five is due (weekly, every other week, or monthly)
  • Last seen: last time the individual was active in 15Five (not available on group view)

Objectives Dashboard

The all-new Objectives Dashboard allows admin and reviewers a closer look at all Objectives that they have visibility into, as well as, higher-level data about who owns objectives, how many objectives they own, and how aligned the company's objectives are. The Objectives Dashboard contains three sections: Objectives StatusOwnership, and Alignment. To get to your Objectives Dashboard, click on 'Objectives Dashboard' link on the left side navigation.

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The main Objectives Dashboard has 3 widgets to give you a snapshot into all things Objectives for your company.

  • The Objectives status graph gives you a quick look into how all objectives are tracking based on their end date. We have also added in metrics to show how all objectives are trending. Click 'See status report' to dive a little deeper.
  • The Objectives and Key Results ownership section displays the number of people with or without objectives + key results. We show this information per month and allow you to toggle between Objectives and Key Results. Click 'See ownership report' to get a more detailed view. 
  • The Objectives alignment section shows the percentage of objectives that are aligned to a parent objective vs not aligned to a parent objective that falls within your filtered time frame. Click 'See alignment report' for additional options on filters and exports.

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Contacting from the Objectives Dashboards is not available yet. We hope to allow this functionality in the near future. 

Objectives status

The Objectives Report: Status page mimics what you see on the 'All objectives' page. Feel free to filter based on owner, objective type, alignment, etc to nail down the objective(s) you are looking for. One added bonus here is the option to 'unarchive' directly from the report. 

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Ownership

Figuring out who owns objectives and who doesn't shouldn't be a hassle. If everyone in the company needs to have at least one objective, we have made it easy for admin and reviewers to double-check that. The Objectives Report: Ownership page displays additional metrics around who owns objectives, how many they own, and what the status of each of these owned objectives is. Use the filters to check on specific groups and/or individuals to ensure objectives are moving right along. 

  • Owner
  • Total objectives
  • Current objectives
  • Past due objectives
  • Closed objectives
  • Key Results
  • Last seen

You can also download a CSV or XLSX report of these fields to further sort and filter. 

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Alignment 

The Objectives Report: Alignment page looks very similar to your 'All objectives' and 'Objectives Status' pages. The difference is, we have auto filtered to only show you only the aligned objectives. Feel free to change the filter to show only 'unaligned' objectives.

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Just as with the other Objectives reports, you can export aligned or unaligned objectives as a CSV. 

NOTE ✏️: Only admins and managers have access to the Reporting tab with this update. Our data shows that less than 1% of reporters use Reporting on a frequent basis. We are exploring data options that will be geared towards reporters for future updates.

For more information on these new Dashboards and Reports, see these articles:

Contact people from Reporting

Pulse Dashboard: Metrics & Answers

15Fives Dashboard: Submitted & Reviewed Reports

Objectives Dashboard & Reports

Options for downloading data

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