When you are ready to set up a review cycle, you need to have deadlines in mind. Truth is, sometimes those deadlines need to be extended during the cycle. The goal behind this article is to help you understand each deadline and what 15Five suggests in terms of time frames.
Start: the start date of your cycle
15Five suggests starting your cycle on a Tuesday or Wednesday, where things aren't as crazy as Monday, but so that your participants have most of the week left to begin nominating peers or drafting their self reviews.
End: the end date of your cycle. 15Five typically sees cycles that last 3-6 weeks, depending on whether peer and/or upward reviews are included.
Direct reports select peers by: deadline by which employees or their managers must select peers by
15Five suggests review admins give employees 5-7 days to nominate peers. Once this deadline has passed, participants (and their managers) will not be able to nominate peers. The only way to get this deadline extended is to reach out to 15Five Support. Keep this in mind when you are setting your deadlines; notice any holidays that may interfere, if multiple participants or managers are going to be OOO during that time, or any other factors that could lead to this deadline being missed.
Managers approve peers by: deadline by which managers must approve or deny peer nominations by
15Five suggests review admins give managers 3-5 days to approve or deny peers. If managers do not have time to approve or deny the peer nominations by this deadline, they will automatically be approved.
Self reviews due by: date that participants should submit their self reviews by.
15Five suggests review admins give participants 5-7 days to complete their self review(s).
Once a participant has submitted their self review, it will become visible to their manager. Drafts will not be visible to the managers.
Peer initiated feedback is due by: If peer initiated feedback is included in the cycle, this is the date that all peers should have their peer initiated reviews completed. Peer initiated reviews do not require a nomination and approval process. Peers can initiate writing a review of someone else, complete the review, and submit without needing anyone's assistance.
Manager reviews due by: date that managers should submit their manager reviews by.
15Five suggest review admins give managers 5-7 days AFTER the self review deadline to complete the manager reviews. The point here is to give managers time to focus on managing their team's self reviews before the manager reviews are due.
Peer reviews due by: date that peers should submit their peers reviews by.
15Five suggests review admins give peers the same approximately 5-7 days after the manager approval deadline to complete their peer review(s).
Upward reviews due by: date that participants should submit their upward reviews by. Upward reviews can be due around the same time as self reviews.
Share and finalize by: date that managers need to submit their summary, holding final meetings, and sharing results by.
15Five suggests the 'Share and finalize' date be approximately a week before the end date. This gives review admins time to nudge managers who still need to share and finalize before the cycle ends. The final meeting phase includes the Summary (written by the manager), the final meeting, the 'Share results' step, and lastly the 'Finalize results' step. The Summary should compile information from all reviews that were written about a specific employee; this compilation is written by each manager. The 'Share results' step is taken after the summary has been written, but can be shared before the final meeting has been held. If managers do not 'Share results' the employee will not be able to see the reviews that were written of them. Once the meeting has been held and all feedback is final, manager will 'Finalize results'.