When you are ready to set up a review cycle, you need to have deadlines in mind. Truth is, sometimes those deadlines need to be extended during the cycle. The goal behind this article is to help you understand each deadline and what 15Five suggests in terms of time frames.
Start: the start date of your cycle
15Five suggests starting your cycle on a Tuesday or Wednesday, where things aren't as crazy as Monday, but so that your participants have most of the week left to begin nominating peers or drafting their self reviews.
End: the end date of your cycle
Direct reports select peers by: deadline by which employees or their managers must select peers by
15Five suggests review admins give employees 5-7 days to nominate peers. Once this deadline has passed, participants (and their managers) will not be able to nominate peers. The only way to get this deadline extended is to reach out to 15Five Support. Keep this in mind when you are setting your deadlines; notice any holidays that may interfere, if multiple participants or managers are going to be OOO during that time, or any other factors that could lead to this deadline being missed.
Managers approve peers by: deadline by which managers must approve or deny peer nominations by
15Five suggests review admins give managers 3-5 days to approve or deny peers. If managers do not have time to approve or deny the peer nominations by this deadline, they will automatically be approved.
Peers accept selection by: deadline by which nominated peers must accept or decline the nomination to review their teammate(s)
15Five suggests review admins give peers 3-5 days to approve or deny peers. If peers do not have time to approve or deny the peer nominations by this deadline, they will automatically be approved.
Self reviews start: date that participants can begin drafting up their self reviews
Self reviews end: date that participants should submit their self reviews by
Once a participant has submitted their self review, it will become visible to their manager. Drafts will not be visible to the managers.
Manager reviews start: date that managers can begin drafting up their manager reviews
Manager reviews end: date that managers should submit their manager reviews by
Peer reviews start: date that peers can begin drafting up their peer reviews
Peer reviews end: date that peers should submit their peers reviews by
Upward reviews start: date that participants can begin drafting up their upward reviews
Upward reviews end: date that participants should submit their upward reviews by
Final meetings start: date that managers can begin drafting up their summary, holding final meetings, and sharing results
The final meeting phase includes the Summary (written by the manager), the final meeting, AND the 'Share results' step. The Summary should compile information from all reviews that were written about a specific employee; this compilation is written by each manager. The 'Share results' step is taken after the summary has been written, and the final meeting has been held to discuss the results. If managers do not 'Share results' the employee will not be able to see the reviews that were written of them.
Final meetings end: date that managers should submit their summary, hold the final meetings, and share the results by