Any time after a cycle becomes active, review administrators can start creating calibration sessions. When we say "creating calibration sessions" we mean creating the framework to hold the sessions when the time comes. If the sessions are created in advance, outlining who the contributors are and whose results will be calibrated in the session, there will be more time to actually hold the sessions during the calibrations window. The calibration window is the time between the 'Manager reviews due by' date and the 'Calibrations due by' date.
A few things to think about when you are creating calibration sessions:
How do we want to organize the sessions? By department? By manager? By role or level? These are some of the most common ways people organize their calibration sessions, but who is included and how many sessions you want to have is totally up to you. Just keep in mind–the more sessions, the more time you'll need.
Who should the contributors for the session be? Contributors are usually managers, skip level managers, Leadership, and/or HR. Contributors can view calibration sessions that they are contributors for, including all private manager assessment answers for the participants included in the session. This is important to note because it is likely that these contributors wouldn't have access to view the private manager assessment answers if not for the calibration session. Contributor's own information will be excluded from the session—meaning their PMA answers will not appear in the session(s) they are contributors for. In addition to viewing, contributors have access to change PMA answers for people. Anyone can be a contributor; you do not have to be a manager, reviewer, review administrator, etc.
Review administrators have visibility into all calibration sessions by default. The only information that they will not be able to see in a session is their own private manager assessment answers.
Once you know who should be included and who the contributors should be, you can create the sessions.
Create a calibration session
1. Click on Best-Self Review® in the left navigation of 15Five.
2. Click on the name of the review cycle you wish to view. (You can also click on the three dots to the right of the cycle name, and then View review cycle.)
3. Click on the 'Calibrations' tab.
4. Click Create a calibration session.
5. Name the session. Choose a name that will make it easy for you to remember who was included in the session. For example, "Design ICs for Q2 2021".
6. Select the contributors for the session. You must select at least one contributor. Try 3-5 contributors depending on the number of people whose results you are calibrating.
7. Choose whose private manager assessment results will be calibrated in the session. You can select to include by group or exclude by people or groups.
8. Click Create session.
As manager reviews are submitted, the sessions will populate with the private manager assessment answers. Managers can edit these answers until the 'Manager reviews due by' date. It is important that managers submit their manager reviews before this date, so that calibrations stay on track. Once the 'Manager reviews due by' date has passed, managers will no longer be able to edit any private manager assessment answers and calibration sessions can begin.