When does Kona join a meeting?
Direct Answer: Kona joins a meeting only when exactly two participants are on the invite.
Key Rules:
- The two-participant limit is strict. Kona will not join if three or more participants appear on the invite.
- Optional vs. required attendee status makes no difference. Kona counts all invited participants regardless of their RSVP status.
- Only one participant needs Kona access for Kona to join. The other participant does not need access.
- Kona access can only be granted to Managers and HR Admins — not to direct reports or other roles.
Common Misunderstanding: Marking an extra attendee as "optional" does not allow Kona to join. If the invite shows three total participants — including optional ones — Kona will not join.
Related Articles:
Does every participant need Kona access?
Direct Answer: No. Only one participant with Kona access is required for Kona to join.
Key Rules:
- If a Manager has Kona Meeting Assistant access, Kona can join their 1-on-1s with direct reports. The direct report does not need Kona access.
- If an HR Admin has Kona Meeting Assistant access, Kona can join any 1-on-1 where the HR Admin is a participant. The other participant does not need Kona access.
- Kona Meeting Assistant access is enabled through feature settings, not individual user accounts.
Related Articles: