From the 'Reporting' tab in 15Five, you can get great insight into how your people are engaging with their 15Fives. Submitted 15Fives & Reviewed 15Fives Reports are two reports for understanding and taking a closer look at the data behind your company's usage of 15Fives. For example: instead of just knowing who has a low review rate, you can see if and how reviewers are interacting with their reviewed 15Fives.
To pull a Submitted 15Fives report
1. Click on the 'Reporting' tab.
2. Click on 'Submitted 15Fives' in your left navigation under 15Fives Dashboard.
3. Select the criteria you would like to see a report on: People (by individuals, groups, or group types), Reporting frequency, Time frame.
4. Decide if you want to include submitted 15Fives for the current week in your report. If you do, check the 'Include active 15Five data' checkbox. This will not pull in draft 15Five information; only submitted 15Fives.
4. Fields included in this report are:
- Name
- Reviewer
- 15Fives submitted: total number submitted out of the number created for the individual or group.
- Submitted rate: percentage of 15Fives submitted by the individual or group
- 15Fives reviewed: total number of 15Fives reviewed out of the number submitted for the individual or group
- Reviewed rate: percentage of 15Fives reviewed for the individual or group
- Submitted on time: percentage of 15Fives submitted on or before their due date
- Last submitted: last date that a 15Five was submitted by an individual (not available on group view)
- Due day: day of the week that the individual’s 15Five is due (not available on group view)
- Reporting frequency: frequency that the each 15Five is due (weekly, every other week or monthly)
- Avg pulse: average pulse of the individual or members of the group
- Last seen: last time the individual was active in 15Five (not available on group view)
5. If you would like to contact people from this report, select the people who should be contacted and click the 'Contact' button in the top right of the 'Individuals' (or 'Groups') box.
6. Fill in the text box. The content in this box is what will be included in the email to your selected reporters. Then click 'Send email'.
7. To download the report you are viewing, find the 'Download' button in the top right of your page.
8. The optional download fields will appear in a pop-up window, like this. Choose the fields that you prefer.
9. Click 'Download CSV or XLSX'.
Here are some usage dashboard tips to help drive engagement:
- Get usage for the year or last 3 months to see who is reporting and who is reviewing reports.
- See how manager's participation impacts and influences team report submission.
- Keep on top of engagement to see your top submitters and to catch anyone that may be dropping off on their submissions.
- Export data and see streaks so you can leverage this information to get more engagement. Reach out to the groups or individuals with the highest number of streaks to understand the value they get out of 15Five then share that with the teams who are not using 15Five.
- Sort by "last submitted on" and then contact team members who haven't submitted in over a month. See team members who have never submitted to help get them to use the tool.
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To pull a Reviewed 15Fives report:
1. Click on the 'Reporting' tab.
2. Click on 'Reviewed 15Fives' in your left navigation under 15Fives Dashboard.
3. Select the criteria you would like to see a report on: People (by groups or individual), Reporting frequency, Time frame.
4. Decide if you want to include reviewed 15Fives for the current week in your report. If you do, check the 'Include active 15Five data' checkbox. This will not pull review information for any draft 15Fives; only submitted 15Fives count towards reviewed numbers.
4. Fields included in this report are:
- Reviewer
- # of direct reports: number of direct reports that the reviewer has (if the number has changed during the selected time frame we take the latest available number)
- 15Fives reviewed: total number of 15Fives reviewed out of the number submitted by the individual or group
- Reviewed rate: percentage of 15Fives reviewed by the individual or group
- 15Fives submitted by team: total number submitted out of the number created by the individual’s or group’s direct reports.
- Submit rate: percentage of 15Fives submitted by the individual’s or group’s direct reports
- 15Fives with comments: percentage of 15Fives reviewed with at least one comment
- 15Fives with likes: percentage of 15Fives reviewed with at least one like
- 15Fives incomplete: number of 15Fives that the reviewer has started reviewing, but have not been 'Marked as Reviewed' (Reviewer needs to take additional action.)
- Avg time to review: average time it takes for reviewer to mark the 15Five as reviewed after the submitted date
- Avg team pulse: average pulse of the reviewer's direct reports
- Last seen: last time the reviewer was active in 15Five (not available on group view)
5. If you would like to contact people from this report, select the people who should be contacted and click the 'Contact' button in the top right of the 'Individuals' (or 'Groups') box.
6. Fill in the text box. The content in this box is what will be included in the email to your selected reviewers. Then click 'Send email'.
7. To download the report you are viewing, find the 'Download' button in the top right of your page.
8. The optional download fields will appear in a pop-up window, like this. Choose the fields that you prefer.
9. Click 'Download CSV or XLSX'.