From the 'Reporting' tab in 15Five, you can get insight into how your people are engaging with 15Fives. The 'Submitted 15Fives' and 'Reviewed 15Fives' reports allow you to understand and take a closer look into the data behind your company's usage of 15Five Check-ins.
Note
Only account administrators and reviewers can see the 'Submitted 15Fives' and 'Reviewed 15Fives' reports.
'Submitted 15Fives' report
What is the 'Submitted 15Fives' report?
The 'Submitted 15Fives' report allows you to measure what percentage of 15Five Check-ins in your company have been submitted. You can filter the report by People (groups or individuals), reporting frequency, and/or time frame.
Fields included in this report are:
- Name
- Reviewer
- 15Fives submitted: total number submitted out of the number created for the individual or group.
- Submitted rate: percentage of 15Fives submitted by the individual or group
- 15Fives reviewed: total number of 15Fives reviewed out of the number submitted for the individual or group
- Reviewed rate: percentage of 15Fives reviewed for the individual or group
- Submitted on time: percentage of 15Fives submitted on or before their due date
- Last submitted: last date that a 15Five was submitted by an individual (not available on group view)
- Due day: day of the week that the individual’s 15Five is due (not available on group view)
- Reporting frequency: frequency that the each 15Five is due (weekly, every other week or monthly)
- Avg pulse: average pulse of the individual or members of the group
- Last seen: last time the individual was active in 15Five (not available on group view)
Pull a 'Submitted 15Fives' report
- Click on 'Reporting' from your left navigation.
- Click on 15Fives to expand the drop-down menu.
- Then click 'Submitted 15Fives'.
- Select the criteria you would like to see a report on: People (by individuals, groups, or group types), Reporting frequency, Time frame.
Tip
First, filter by a group such as 'Sales' in the People dropdown. Once you're in a report, change the view by filter to 'Locations' to get insight into how Sales teams are performing by location. (Sales and Locations are examples of groups/group types from a fictional account.) You can also use the view by filter to view how groups, teams, departments, group types are doing at submitting their 15Fives.
- Decide if you want to include submitted 15Fives for the current week in your report. If you do, check the 'Include active 15Five data' checkbox. This will not pull in draft 15Five information; only submitted 15Fives.
- To download the report you are viewing, find the 'Download' button in the top right of your page.
- The optional download fields will appear in a pop-up window, like this. Choose the fields that you prefer.
- Click 'Download CSV or XLSX'.
Use drawers to understand the metrics
Click on any individual’s row in a 'Submitted 15Fives' report, a drawer will open on the right of your screen and you’ll see:
- Reporter's name and reviewer's name
- All 15Fives that fall into the timeframe selected and whether those 15Fives were submitted or not
- Hover over any green checkmark to see when the 15Five was submitted, if the 15Five was skipped for vacation, and even if they started a draft without submitting
- Reviewed status of included 15Fives, including if the reviewer started reviewing without marking as reviewed
- Options to contact (via custom email) the reporter or their reviewer
This drawer enables you to personalize your communication when contacting reporters. Having a better understanding of submission trends allows reviewers and account administrators to assist each person in overcoming their submission roadblocks.
Contact individuals from within the report
If you would like to contact people from this report, select the people who should be contacted and click the 'Contact' button in the top right of the 'Individuals' (or 'Groups') box. 
Fill in the text box. The content in this box is what will be included in the email to your selected reporters. Then click 'Send email'.
Usage dashboard tips to help drive engagement
- Get usage for the year or last 3 months to see who is submitting 15Fives and who is reviewing those 15Fives.
- See how managers' participation impacts and influences team report submission.
- Keep on top of engagement to see your top submitters and to catch anyone that may be dropping off on their submissions.
- Export data and see streaks so you can leverage this information to get more engagement.
- Reach out to the groups or individuals with the highest number of streaks to understand the value they get out of 15Five then share that with the teams who are not using 15Five.
- Sort by "last submitted on" and then contact team members who haven't submitted in over a month. See team members who have never submitted to help get them to use the tool.
'Reviewed 15Fives' report
What is the 'Reviewed 15Fives' report?
The 'Reviewed 15Fives' report allows you to measure what percentage of submitted 15Five Check-ins have been reviewed. You can filter the report by People (groups or individuals), reporting frequency, and/or time frame.
Fields included in this report are:
- Reviewer name
- # of direct reports: number of direct reports that the reviewer has (if the number has changed during the selected time frame we take the latest available number)
- 15Fives reviewed: total number of 15Fives reviewed out of the number submitted by the individual or group
- Reviewed rate: percentage of 15Fives reviewed by the individual or group
- 15Fives submitted by team: total number submitted out of the number created by the individual’s or group’s direct reports.
- Submit rate: percentage of 15Fives submitted by the individual’s or group’s direct reports
- 15Fives with comments: percentage of 15Fives reviewed with at least one comment
- 15Fives with likes: percentage of 15Fives reviewed with at least one like
- 15Fives incomplete: number of 15Fives that the reviewer has started reviewing, but have not been 'Marked as Reviewed' (Reviewer needs to take additional action.)
- Avg time to review: average time it takes for reviewer to mark the 15Five as reviewed after the submitted date
- Avg team pulse: average pulse of the reviewer's direct reports
- Last seen: last time the reviewer was active in 15Five (not available on group view)
Note
15Five Check-ins are unreviewed and counted as such as soon as they are submitted.
Pull a 'Reviewed 15Fives' report
1. Click on 'Reporting' from your left navigation.
2. Click on 15Fives to expand the drop-down menu.
3. Then click 'Reviewed 15Fives'.
4. Select the criteria you would like to see a report on: people (groups or individual), reporting frequency, and/or time frame.
Note
The 'People' filter on the 'Reviewed 15Fives' report allows you to search for a specific reviewer and see their reviewed 15Five stats. If I want to know how Larisa is doing at reviewing her direct reports' 15Fives, I would search for Larisa in the 'People' filter. Similarly, if I want to know how Larisa's hierarchy is doing at reviewing all of their direct reports' 15Fives, I could search for Larisa's hierarchy. Any of Larisa's direct reports who are also reviewers will appear in the reporting with their reviewed stats.
5. Decide if you want to include reviewed 15Fives for the current week in your report. If you do, check the 'Include active 15Five data' checkbox. This will not pull review information for any draft 15Fives; only submitted 15Fives count towards reviewed numbers.
Tip
View by any group type (teams, departments, divisions, etc) to get different insights for an entire group.
Tip
You can sort any column in ascending or descending order by clicking the grey arrows to the right of the column header.
6. To download the report you are viewing, find the 'Download' button in the top right of your page.
7. The optional download fields will appear in a pop-up window, like this. Choose the fields that you prefer.
8. Click 'Download CSV or XLSX'.
Use drawers to understand the metrics
When you click on any individual’s row in a 'Reviewed 15Fives' report, a drawer will open on the right of your screen and you’ll see:
- Reviewer's name and their reviewer's name
- # of direct reports
- Review stats regarding each direct report that include reviewed count and reviewed rate
- Options to contact (via custom email) the reviewer or their reviewer
Contact individuals from within the report
If you would like to contact people from this report, select the people who should be contacted and click the 'Contact' button in the top right of the 'Individuals' (or 'Groups') box.
Fill in the text box. The content in this box is what will be included in the email to your selected reviewers. Then click 'Send email'.
