Review administrators, cycle collaborators, and managers can unshare a participant's review to allow edits before the cycle's end date. This flexibility ensures review summaries or notes can be adjusted for new information, errors, or clarifications, resulting in accurate and fair performance evaluations. This article explains how to unshare and reopen a review.
In this article, you will learn...
- How to unshare review results 🧑💻: Follow this process if review results have already been shared with the participant, but results haven't yet been finalized.
- How to unfinalize review results 📂: Follow this process if review results have already been finalized.
Access and availability
⛔️ Required access to manage participants in a review cycle.
👥 This article is relevant to review admins, cycle collaborators, and managers
📦 This feature is available in the Perform and Total Platform pricing packages.
Note
To reopen a review for editing that hasn't yet been shared or finalized, open it and click Edit review in the top, right-hand corner of the page. If you don't see this option, refer to our "Write or edit a review" article to access troubleshooting resources.
How to unshare review results 🧑💻
- Click on Best-Self Review® In 15Five's main, left-hand navigation bar.
- Click on the name of the review cycle where the participant needs their reviews unshared.
- Scroll down to the "Cycle participants" section of the page and click on the name of the person whose review you want to reopen.
- Open the participant's "Summary" tab.
- Scroll down to the bottom of the page and click the Unshare button.
Note
You will not see this button if the review cycle's end date has already passed. In that case, a review admin or cycle collaborator must extend the end date of the review cycle before you see the option to unshare the review.
- After clicking Unshare a prompt will appear explaining that unsharing the reviews means that the participant will no longer be able to see the submitted reviews about them and that the participant will receive an email notification that their reviews were unshared.
- Click Unshare to complete this process!
Note
After unsharing the review, the participant, their manager, review admins, and cycle collaborators will receive a notification informing them that the reviews were unshared.
How to unfinalize review results 📂
- Click on Best-Self Review® In 15Five's main, left-hand navigation bar.
- Click on the name of the review cycle where the participant needs their reviews reopened.
- Scroll down to the "Cycle participants" section of the page and click on the name of the person whose review you want to reopen.
- Open the participant's "Summary" tab.
- Scroll down to the bottom of the page and click Reopen review.
- After clicking Reopen review, a prompt will appear explaining the impact. Click Reopen review.
- The person's review will revert to showing "All reviews submitted" on the cycle overview page. Once you're done making edits, use the articles below to re-share and re-finalize results.
Help Center article 💡: Share review results with a review cycle participant
Help Center article 💡: Finalize a participant's review results
Note
After reopening the review, the participant, their manager, review cycle administrators, and cycle collaborators will receive a notification informing them that the reviews were reopened.