15Five's HRIS Connector allows you to connect your company's HRIS to 15Five. With a simple setup and configuration, visibility around what data is coming over, and automatic sync every 24 hours, it's never been easier to ensure accurate, up-to-date employee data across your platforms.
In this article, you will learn...
- HRIS Connector Overview 🌐
- How to connect your HRIS 🔗
- How to configure settings and sync data 🛠️
- How to manage your active integration 🧑💻
- Frequently Asked Questions (FAQs) ❓
Access and availability
⛔️ Required access to integration settings.
👥 This article is relevant to Account admins.
📦 This feature is available in all pricing packages.
Note
Check out our "Troubleshoot HRIS Connector errors" article for context and resolution steps regarding errors you may encounter when syncing employee data.
HRIS Connector Overview 🌐
15Five's HRIS Connector links your HRIS (Human Resources Information System) to 15Five, allowing you to transfer employee data seamlessly and securely. By connecting your HRIS, you keep employee information current by ensuring that changes are automatically reflected in 15Five. This removes the need for manual data entry and reduces the chances of errors from entering data in different systems.
With the HRIS Connector, you can...
- Automatically provision/deprovision users
- Sync employee data from your HRIS to 15Five
- Customize the employee data to sync
- Preview and select groups and group types to sync
- Bring over almost any field from your HRIS as a custom attribute in 15Five
- Access helpful error previews to quickly spot and fix problems
- View a detailed history of syncs
- ADP Workforce Now*
- AlexisHR
- Altera Payroll
- BambooHR
- Breathe
- Charlie
- ChartHop
- ClayHR
- Dayforce
- Deel
- Factorial
- Freshteam
- Google Workspace
- Hibob
- HR Cloud
- HR Partner
- Humaans
- Insperity Premier
- IntelliHR
- JumpCloud
- Justworks
- Kallidus
- Keka
- Lano
- Lucca
- Microsoft Entra ID
- Namely
- Nmbrs
- Officient
- Okta
- OneLogin
- Paychex
- Paycor
- PayFit
- Paylocity**
- PeopleHR
- Personio
- Proliant
- Sage HR
- Sapling
- SAP SuccessFactors
- Sesame
- Square Payroll
- TriNet
- TriNet HR Platform
- UKG Pro Workforce Management
- UKG Ready
- Workday
**For information about the data exchange from Paylocity to 15Five, please refer to the PDF at the bottom of this article.
Note
Don’t see your HRIS on the list? Contact our Support Team with the name of the HRIS your team uses and we will let you know if it is on our roadmap.
How to connect your HRIS 🔗
In this section, you'll learn how to connect your HRIS to 15Five using the HRIS Connector. While the screenshots below show how to integrate with BambooHR, other HRIS systems have similar authentication steps. You can also refer to the "Authentication and setup" section of this video for a comprehensive walkthrough:
Note
You can only have one active HRIS integration at a time in 15Five. Before starting a new HRIS integration, like switching from ADP to Paylocity, you must deactivate the current integration. To remove an existing integration, please contact our Support Team.
- Click on the Settings gear in the top, right-hand corner of 15Five.
- Select HRIS Connector from the dropdown menu.
- You'll be directed to the configuration page. Select your HRIS from the list or use the search field to locate your HRIS.
- You have two options for authenticating your account. The first is to log in with your credentials on the HRIS's website. We recommend this option when available. Otherwise, you can authenticate using your API key or access token. If you choose the latter option, the HRIS connector modal will guide you to where to find your API key. When you're done, click Next.
Note
Some integrations require additional prerequisites or permissions before authenticating. Please reference integration-specific authentication articles here.
- Review the data that 15Five can access through the integration, then click Continue.
- Enter your HRIS subdomain. This is most likely the name of your company. When you're done, click Submit.
- Click Open window to go to your HRIS account. There, you will authorize the integration with 15Five.
- Once you complete authentication, a screen will confirm your integration is ready. Click Finish setup.
- You will return to 15Five to sync data. This usually takes 10-15 minutes. For larger companies, it can take a few hours. When the sync is complete, continue to the next tab in this article to configure your integration.
Note
By default, all employee and group data will sync to 15Five. During configuration, you can use filters to include or exclude data.
How to configure settings and sync data 🛠️
In this section, you will learn how to configure integration settings. You'll also choose which employee and group data to sync from your HRIS to 15Five. Refer to the "Configuration" section of this video for a comprehensive walkthrough:
- Begin by setting up any inclusion or exclusion filters you want to utilize. Click Add filter row to add additional filters.
You can include/exclude users using the following filters:- Locations
- Employment statuses (Part-time, Full-time)
- Groups (Departments + Divisions)
- Department
- Division name
- Worker Category
Note
The HRIS Connector filters out inactive people by default.
- In the "Confirm your company settings" section at the bottom of the page, you'll find your current settings for invite emails and demographic attributes. To change a setting, click the link to its right.
- Immediately send invite emails to imported people: This setting allows you to control whether you want 15Five to automatically send email invites to new employees who are synced to 15Five. If you choose to disable this setting, you can manually send invite emails by following these steps.
- Demographic attributes: When you enable demographic attributes in your account, 15Five will sync the following from your HRIS, if available: Birth date, Ethnicity, Gender, Race, and Salary. Populating these fields allows HR admins to report on key employee trends through the lens of their workforce’s demographics. Only HR Admins and the employee themselves can view an employee's demographic attributes.
- Once you finalize your filter choices and confirm your settings, click Validate & Review. This lets you preview your data before syncing.
- Preview your data to make sure the information you're about to upload is accurate. If you need to make changes, click Back. If everything looks as expected, click Preview Group Type Data.
-
You're now on the "Review Group Types" page. Here, determine which group types in your HRIS should be either:
- Matched with group types in 15Five,
- Created (if the group type doesn't yet exist in 15Five),
- Excluded (if you don't want to sync a group type from your HRIS to 15Five), or
- Untouched (if the group type exists in 15Five but not in your HRIS).
Note
To learn more about group types in 15Five, check out this article.
- When you're done, click Confirm Group Type Data.
- Now it's time to map groups from your HRIS to 15Five. Here, determine which groups in your HRIS should be either:
- Matched with groups in 15Five,
- Created (if the group doesn't yet exist in 15Five), or
- Excluded (if you don't want to sync a group from your HRIS to 15Five).
- When you're done, click Confirm group data. Then, click Run data sync.
- The sync will begin automatically. This process usually takes a few seconds to complete. After the sync finishes, your HRIS will be integrated with 15Five. It will sync every 24 hours from now on.
- If you want to see the data imported during a sync, check the "History" tab.
How to manage your active integration 🧑💻
Use the sections below to learn how to manage your integration after setup.
Use the steps below to update integration settings.
- Click on the Settings gear in the top, right-hand corner of 15Five.
- Select HRIS Connector from the dropdown menu.
- You'll be directed to the configuration page. From here, you can update settings including:
- Filters: The inclusion/exclusion filters that control which employees are synced to 15Five.
- Employee fields settings: Which employee data fields should be synced to 15Five.
- Automatic sync: Whether or not automatic sync is enabled
- Immediately send invite emails to imported people: Whether or not newly-imported employees should automatically receive email invites from 15Five. If this option is disabled, you can manually send invite emails by following these steps.
- Demographic attributes: Whether or not you want to sync demographic attributes from your HRIS so they appear in 15Five.
Check out our "Troubleshoot HRIS Connector errors" article for context and resolution steps regarding errors you may encounter when syncing employee data.
By default, your HRIS will sync with 15Five every 24 hours at at 1 AM UTC. If desired, you can disable automatic sync using the steps below.
Note
Disabling automatic sync means your employee data in 15Five will no longer update automatically with your HRIS. This may result in outdated data, missed insights, and limited reporting accuracy across the platform.
- Click on the Settings gear in the top, right-hand corner of 15Five.
- Select HRIS Connector from the dropdown menu.
- You'll be directed to the configuration page. Scroll to the "Company settings" section at the bottom of the page. Then, toggle off the "Automatic sync (every 24 hours)" setting.
- A popup will appear containing insights on the implications of turning off automatic sync, including potential data accuracy issues and limited reporting capabilities. To proceed, click Turn off syncing.
Frequently Asked Questions (FAQs) ❓
The following data is synced to 15Five:
Standard information
- First Name
- Preferred Name
- Last Name
- Job Title
- Location
- Employee ID
- Status (Is active Y/N)
- Hire Date
- Start Date
- Manager/Reviewer
- Termination Date
Demographic data (if enabled)
- Salary
- Gender
- Ethnicity
- Birth Date
- Race
Group Types / Groups
- Departments
- Divisions
- Depending on the HRIS, additional group types/groups may be synced by default
You can use the following filters to control which employees are synced from your HRIS to 15Five. Please note that we filter out inactive people by default.
- Locations
- Employment statuses (Part-time, Full-time)
- Groups (Departments + Divisions)
- Department
- Division name
- Worker Category
Check out our "Troubleshoot HRIS Connector errors" article for context and resolution steps regarding errors you may encounter when syncing employee data.
There may be 3rd party costs associated when integrating with specific HRIS systems. Please reach out to your 15Five Account Team or sales@15five.com to inquire about your contract.
If you run into questions or need support as you set up your integration with the HRIS Connector, please reach out to our Support Team.
Yes. Changes made to employees in your HRIS will push to 15Five within 24 hours during your automatic sync.
Data is synced every 24 hours at 1 AM UTC.
No. At this time only one connection can exist at any given time.
The current HRIS will need to be disconnected before a new one can be connected. To remove an existing HRIS integration, please contact our support team with the request.
At this time the integration cannot be disconnected in-app. To remove an existing HRIS integration, please contact our support team with the request.
15Five can customize whether employees marked as on a leave of absence are left active in 15Five, or if they are deactivated when syncing via the HRIS Connector. Please contact your CSM or our support team to set this up.