15Five's HRIS Connector allows you to connect your company's HRIS to 15Five. With a simple setup and configuration, visibility around what data is coming over, and automatic sync every 24 hours, it's never been easier to ensure accurate, up-to-date employee data across your platforms.

In this article, you will learn...

Access and availability

⛔️ Required access to integration settings.
👥 This article is relevant to account admins.
📦 This feature is available in all pricing packages.

✏️

Note

Currently, 15Five's Implementation Team is overseeing integration setup with the HRIS Connector. If you're interested in utilizing this tool, please reach out to your CSM or email support@15five.com.


Overview and capabilities

15Five's HRIS Connector is a software integration that connects a company's HRIS (Human Resources Information System) to 15Five. The purpose of an HRIS connector is to allow employee data to flow from your HRIS provider to 15Five, enabling real-time employee data synchronization and automatic updates. This eliminates the need for manual data entry and reduces the risk of errors that can occur when data is entered multiple times into different systems.

We currently support the following HRIS systems:
  • ADP*
  • BambooHR
  • Ceridian
  • Deel
  • Freshteam
  • Hibob
  • Insperity
  • Justworks
  • Paychex
  • Paycor
  • Paylocity**
  • Personio
  • Sage
  • Sapling
  • SAP SuccessFactors
  • Trinet
  • UKG Pro
  • UKG Ready
  • Workday
  • Zenefits
*Please refer to this article for information on purchasing and setting up the ADP integration.
**For information about the data exchange from Paylocity to 15Five, please refer to the PDF at the bottom of this article.
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Note

Don’t see your HRIS on the list? Reach out to support@15five.com with the name of the HRIS your team uses and we will let you know if it is on our roadmap.

Capabilities

The HRIS connector enables you to mirror the right data from your HRIS in 15Five. With the HRIS Connector, you can...

  • Automatically provision/deprovision users
  • Sync employee data from your HRIS to 15Five
  • Select which employee data you want to sync from your HRIS to 15Five
  • Preview and select groups and group types to sync from your HRIS to 15Five
  • Bring over almost any field from your HRIS as a custom attribute in 15Five
  • Access an actionable error preview that you can use to easily identify and resolve issues
  • View a detailed history of syncs

Authenticate and set up the HRIS Connector

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Note

While the screenshots below show an integration with BambooHR, each HRIS follows similar authentication instructions.

  1. Click on the 'Settings' gear in the top, right-hand corner of 15Five.

    Open_Settings.png

  2. Select 'Integrations' from the dropdown menu.

    Integrations.png

  3. Click Connect your HRIS at the top of the page.
    Connect-Your-HRIS.png
  4. You'll be taken to the connector page to select your HRIS. Click on the HRIS you want to integrate with from the list or use the search field to find your desired integration.Select-HRIS.png
  5. Now it's time to authenticate your account either via the integration's website (recommended when available) or using your API key or email and password. If you choose the latter option, the HRIS connector modal will guide you to where to find your API key. When you're done, click Next.
    Select-Authentication-Method.png

    ✏️

    Note

    Some integrations require additional prerequisites or permissions before authenticating. Please reference integration-specific authentication articles here.

  6. Review the data that 15Five can access through the integration, then click Continue.
    Approve-Access.png
  7. Enter your HRIS subdomain (most likely the name of your company), then click Submit.
    Enter-Subdomain.png
  8. Click Open window to be directed to your HRIS account, where you will authorize the integration with 15Five.
    Authorize-HRIS.png
  9. Once the authentication process is complete, you'll see a screen confirming that your integration is set up. Click Finish setup.
    Finish-Setup.png
  10. You'll be directed back to 15Five to start syncing data. It typically takes 10-15 minutes for data from your HRIS to sync to 15Five, but for larger companies, this process can take up to a few hours.

Configure settings and sync employee and group data

Once the syncing process completes, it's time to configure integration settings and select the data you want to sync from your HRIS to 15Five.

  1. Begin by setting up any inclusion or exclusion filters you want to utilize. Click Add filter row to add additional filters.
    Set-Up-Filters.png
    You can include/exclude users using the following filters:
    • Locations
    • Email
    • Employment statuses (Part-time, Full-time)
    • Groups (Departments + Divisions)
    • Department
    • Division name
    • Worker Category
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    Note

    The HRIS Connector filters out inactive people by default.

  2. In the "Confirm your company settings" section at the bottom of the page, you can see your current settings for invite emails and demographic attributes. Click on the settings link to the right of either of these sections to access or change your current setting.
    Confirm-Company-Settings.png
  3. Once you've finalized your filtering selections and confirmed settings, click Validate & Review to preview your data before syncing.
    Validate-Review-HRIS.png
  4. Preview your data to make sure the information you're about to upload is accurate. If you need to make changes, click Back. If everything looks as expected, click Preview Group Type Data.
    Preview-Group-Type-Data.png
  5. You're now on the "Review Group Types" page. Here, determine which group types in your HRIS should be either:

    • Matched with group types in 15Five,
    • Created (if the group type doesn't yet exist in 15Five),
    • Excluded (if you don't want to sync a group type from your HRIS to 15Five), or
    • Untouched (if the group type exists in 15Five but not in your HRIS).
    Group-Type-Matching.png

    When you're done, click Confirm Group Type Data.

  6. Now it's time to map groups from your HRIS to 15Five. Here, determine which groups in your HRIS should be either:
    • Matched with groups in 15Five,
    • Created (if the group doesn't yet exist in 15Five), or
    • Excluded (if you don't want to sync a group from your HRIS to 15Five).
    Group-Matching-HRIS.png

    When you're done, click Confirm group data. Once all group data is confirmed, click Run data sync.

  7. You'll be taken to the "Sync data" page. This process usually takes a few seconds to complete. Once the sync finishes, your HRIS is officially integrated with 15Five and will sync every 24 hours moving forward.
    Employee-Data-Synced.png
  8. If at any time you want to see what data was imported, you can do so in the 'History' tab.
    History-Tab.png

What data can I sync from my HRIS > 15Five?

With the HRIS Connector, data is automatically synced from your HRIS to 15Five, eliminating manual work and ensuring that information is up-to-date and accurate.

The following data will be synced from your HRIS to 15Five:

Standard information

  • First Name
  • Preferred Name
  • Last Name
  • Email
  • Job Title
  • Location
  • Employee ID
  • Status (Is active Y/N)
  • Hire Date
  • Start Date
  • Manager/Reviewer
  • Termination Date

Demographic data (if enabled)

  • Salary
  • Gender
  • Ethnicity
  • Birth Date
  • Race

Group Types / Groups

  • Departments
  • Divisions
  • Depending on the HRIS, additional group types/groups may be synced by default

You can also use filters to make sure you're bringing the right employees over to 15Five. For example, if you want to exclude by employment status "part-time," then none of your employees who are part-time will come over.

You can include/exclude users using the following filters:
  • Locations
  • Email
  • Employment statuses (Part-time, Full-time)
  • Groups (Departments + Divisions)
  • Department
  • Division name
  • Worker Category

*We already filter out inactive people by default


Best practices

 


Frequently Asked Questions (FAQs)

Will the integration have any costs?

There may be 3rd party costs associated when integrating with specific HRIS systems. Please reach out to your 15Five Account Team or sales@15five.com to inquire about your contract.

Where can I get help to set up my integration?

If you run into questions or need support as you set up your integration with the HRIS Connector, please reach out to our Support Team.

If a person is deactivated in my HRIS, will they be deactivated in 15Five?

Yes. Changes made to employees in your HRIS will push to 15Five.

How often does data sync from my HRIS > 15Five?

Data is synced every 24 hours, at 1 AM UTC.


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