By default, only the two participants in a 1-on-1 can see its agenda and content. Role-based permissions determine what each person can create, view, and report on within 1-on-1s.
1-on-1 visibility rules
- Only participants in a 1-on-1 can see its agenda and content.
- The Private notes section of a 1-on-1 agenda is visible only to the individual who wrote it — not to the other participant.
- Managers and account admins cannot see the content of 1-on-1s they are not participants in.
- Global viewers can see all manager-direct report 1-on-1 agendas. This does not include 1-on-1s between peers.
- The global viewer role is granted only when a qualifying business reason exists (for example, a legal requirement or a specific HR operational need). Account admins must contact 15Five Support to request this access.
Note: Global Viewer for 1-on-1s is a separate permission from Global Viewer for Check-ins and Global Viewer for Objectives. A user must have Check-ins Global Viewer access before they can be granted 1-on-1 Global Viewer access. Both are granted by 15Five Support. Objectives Global Viewer is managed separately by account admins in Objectives feature settings. See Who can see my Check-ins? and Role-based permissions for Objectives for details.
What each role can do in 1-on-1s
Employees
- Create, schedule, and end a 1-on-1 with anyone in the company
- Star or unstar any 1-on-1 from their My 1-on-1s list
- Remove a 1-on-1 from their My 1-on-1s list
- Delete a 1-on-1 they are a participant in
- Add talking points and action items to 1-on-1s they are a participant in
- Add items from their own Check-in to the 1-on-1 agenda with their direct manager
- Add to shared notes and their own private notes
Managers
Everything employees can do, plus:
- Automatically generate 1-on-1s with direct reports — direct reports appear in the My 1-on-1s list without either participant having to create them manually each time
- See the identities of people their direct reports are having 1-on-1s with (not the content)
- Report on 1-on-1s usage data for their team
Account admins
Everything employees can do, plus:
- See the identities of all 1-on-1 participants in the company (not the content)
- Report on 1-on-1s usage data for the company
Note: Account admins can report on 1-on-1s usage data but cannot see the content of 1-on-1s they did not participate in.
Global viewers
Everything employees can do, plus:
- See all 1-on-1 agendas for manager-direct report pairs across the company
- See the identities of all 1-on-1 participants in the company
- Report on 1-on-1s usage data for the company
Key rules
- No role — including account admins — can read the content of a 1-on-1 they are not a participant in, except global viewers.
- Private notes are never visible to any other person, including global viewers.
- Global viewer access applies only to manager-direct report 1-on-1s, not peer 1-on-1s.
- Global viewer access requires 15Five Support to grant it. Account admins cannot grant this role themselves.
- A user must already have Check-ins Global Viewer access before 1-on-1 Global Viewer access can be granted.