Schedule a 1-on-1 meeting without Google Calendar by setting a date and optionally configuring a recurring cadence. When complete, the scheduled date appears in the 1-on-1 Settings section of your agenda.
Before You Begin
- You must be a direct participant in the 1-on-1. Admins cannot schedule on behalf of others. See Who can schedule and manage 1-on-1 meetings? for details.
- The other participant must already have a 1-on-1 agenda with you. If they do not appear in your list, see Create a talking point or action item for another person's 1-on-1 agenda to create the agenda first.
Steps
- Go to 1-on-1s in the left-hand navigation.
- Click the name of the person you want to meet with.
- Click Schedule 1-on-1 in the 1-on-1 Settings box (top-right corner of the page).
- Select a date using the This 1-on-1 is scheduled for field.
- Under Recurring 1-on-1s, select Repeats or Does not repeat:
- Repeats — the 1-on-1 recurs automatically (continue to steps 6–8) - Does not repeat — skip to step 9
- Select how often the 1-on-1 repeats (e.g., weekly, biweekly).
- Select the day on which a new 1-on-1 agenda is generated.
- Create a recurring event in your calendar app and invite the other participant.
> Note: Add a static link to your 1-on-1 agenda in the calendar invite so both participants can access the current agenda directly from the event.
- Click Save.
What Success Looks Like
The scheduled date appears in the 1-on-1 Settings section of the agenda. This confirms the meeting is scheduled.
To reschedule at any time, click Reschedule 1-on-1 in the 1-on-1 Settings section.
If Something Goes Wrong
| Issue | Check | Fix |
|---|---|---|
| The person you want to schedule with does not appear in My 1-on-1s | No existing 1-on-1 agenda between you and this person | Create a new 1-on-1 agenda with them first — see Create a talking point or action item for another person's 1-on-1 agenda |
| Schedule 1-on-1 button is not visible | You may not be a direct participant in this 1-on-1 | Confirm your role — only direct participants can schedule. See Who can schedule and manage 1-on-1 meetings? |
| Recurring options do not appear after selecting Repeats | Page may not have fully loaded | Refresh the page and repeat steps 3–5 |
Not Covered Here
This article does not cover scheduling with the Google Calendar integration. See Schedule a 1-on-1 meeting with Google Calendar.
Related Articles
- Schedule a 1-on-1 meeting with Google Calendar
- Who can schedule and manage 1-on-1 meetings?
- Can I set up recurring 1-on-1s with the Google Calendar integration?
- Set a 1-on-1 meeting to repeat
- Hold a 1-on-1 meeting
- Switch a 1-on-1 to end manually
- Connect Google Calendar to 1-on-1s
- Add a talking point to your 1-on-1 agenda from Slack