This article explains what meeting prep uses before a first 1-on-1, and when prep says "Not enough activity to prep."
Direct Answer
A first 1-on-1 usually gets prep. Meeting Assistant prepares from the last 35 days of the direct report's work in connected tools. If there is no activity at all, the manager sees "Not enough activity to prep." instead of prep.
Key Rules
- Before a first 1-on-1, prep draws on the last 35 days of the direct report's work in connected tools.
- After a recorded 1-on-1, prep covers what has moved since that meeting.
- If the last 1-on-1 was not recorded, prep uses the last recorded 1-on-1 from the past five weeks, plus work since then.
- With no activity at all, prep says "Not enough activity to prep."
- Prep goes to the manager only.
- Prep arrives as one message per manager per day, at 8am local time, listing that day's 1-on-1s.
- Each 1-on-1 gets two short sentences: what has happened since the last 1-on-1, then one suggested discussion point or action for today.
- Prep needs a connected and approved calendar.
- Prep does not require a Kona Notetaker seat.
- Prep gets richer with more meeting history and more connected work tools.
Common Misunderstanding
A first 1-on-1 does not need an earlier meeting to get prep. Recent work in connected tools is enough.
Meeting prep is not a Focus Brief. A Focus Brief covers what to care about this week. Meeting prep covers what to discuss in one conversation.