Once the self and manager reviews have been completed, the summary portion of the review will open up. Although the summary opens after self and manager are submitted, there may still be peer and/or upward reviews in progress. Best practice is to give everyone time to submit their reviews before sharing the summary.
The summary is a condensed version of all reviews that were conducted on the employee at hand. We do suggest that managers use the information on all reviews to guide their summary and final meeting. In other words, use the reviews as resources for the summary. Summaries are due by the 'Share reviews' deadline.
The ideal order of events is:
- Once all reviews are submitted, complete the initial summary of your direct report, including notes, and review your private manager assessment answers from the manager review.
- Share the information from the review cycle with your employee using the 'Share review' option. 'Share review' is recommended first, as this option will share the reviews with your direct report, will lock the self, peer, and manager reviews from being edited, but will still allow editing of the private manager assessment and summary.
- We do not recommend 'Share and finalize results' before the final meeting. Reason being, if results are shared and finalized before the meeting, the summary and private manager assessment are no longer editable.
- Hold the final meeting. This meeting should address the content of all reviews. Add on to or revise the summary itself, your notes, and your private manager assessment (if necessary).
- Once all editing to the summary, notes, and private manager assessment have been made, remember to finalize the results with your direct reports. After 'Finalize results' has been clicked, editing will no longer be allowed for any reviews.
To complete, share, and finalize the results for your team:
1. Go into your 'Reviews' tab in 15Five.
2. Click on the active cycle that applies.
3. From the 'Overview' tab, you will see a menu with options 'Me', 'My team', 'My hierarchy', and 'Whole company'. Depending on your role and the visibility settings for the cycle, you may not see 'My hierarchy' and 'Whole company'.
4. Click the 'My team' option.
5. Scroll down to 'Review progress' for your team, click the '...' next to the employee whose peer reviews you want to view, and then click 'View'.
6. The last tab will be titled 'Summary'. Complete this summary using the previously submitted reviews of the employee. The Summary tab will show a lock icon until the self and manager reviews have been completed for the participant.
7. After entering your initial thoughts in the summary form, 15Five suggests using 'Share review' to release the information to the employee. This step will ideally take place before the final meeting is held.
8. Next, it's time to hold the final meeting with your direct report(s). The two of you can go over the review information that has already been shared. After this meeting takes place, managers can edit the summary, add additional information to the summary, and revise any notes on the summary.
9. When the summary is ready to be finalized, click on 'Finalize results'.