> Note: Your organization may have renamed this feature. If you don't see "Performance Reviews" in your navigation, check with your admin for the name used in your account.
This article enables Review Admins, Cycle Collaborators, and Managers to check individual and overall completion status for an active review cycle. When monitoring is complete, the Cycle Participants List reflects current submission status for every participant in scope.
Before You Begin
- You must have Review Admin, Cycle Collaborator, or Manager access to the cycle.
- A review cycle must be active.
Part 1: Monitor Progress on the Cycle Overview Page
- Go to Reviews in the left-hand navigation.
- Click the active review cycle name.
- Review the Progress Tracker at the top of the page.
- The Progress Tracker shows overall completion for key timeline actions across your scope (all participants or direct reports only).
- Review the Cycle Participants List below the Progress Tracker.
- The Cycle Participants List shows individual submission status for each person in scope.
- Use the filters above the Progress Tracker to narrow both views:
- Role — Participants (people being reviewed) or Review Writers (people writing reviews) - Audience — Me, My Team, or Everyone - Cohort — Everyone, Group, Manager Team, or Hierarchy
- Use the Review Status filter at the top of the Cycle Participants List to filter by completion state.
Filter combinations for common monitoring tasks
| Goal | Role | Audience | Cohort | Review Status | Where to look |
|---|---|---|---|---|---|
| Check who still needs to write reviews | Review Writers | My Team or Everyone | Optional | No reviews submitted, Some reviews submitted | Cycle Participants List |
| See who hasn't had reviews submitted about them | Participants | Everyone | Optional | No reviews submitted, Some reviews submitted | Cycle Participants List |
| Focus on your team's progress | Participants or Review Writers | My Team | Default or specific team | — | Progress Tracker and Cycle Participants List |
| Check status for one individual | Participants or Review Writers | Everyone | Individual (select name) | — | Cycle Participants List |
| Track progress across a department or group | Participants or Review Writers | Everyone | Group, Manager Team, or Hierarchy | — | Progress Tracker and Cycle Participants List |
| Identify who has completed all assigned tasks | Review Writers | Everyone | Optional | All reviews submitted | Cycle Participants List |
Part 2: Download a Progress Report
- Go to Reviews in the left-hand navigation.
- Click the active review cycle name.
- Click the Download button to the right of the review cycle name.
- Select a report from the dropdown.
Participants progress tracker
Shows what reviews have and have not been submitted for each participant.
Access: Review Admins and Cycle Collaborators only.
Available: Any time after results have been shared with participants. Data updates as reviews are submitted until the cycle is locked.
Fields included: Participant first name, last name, email; Manager first name, last name; Additional manager email, first name, last name; number of submitted reviews / number of available reviews; Status (No reviews submitted, Some reviews submitted, All reviews submitted); names of people who have and have not submitted reviews for each participant (by review type); names of people who have started drafts for a participant (by review type); share results status; share timestamp; finalize results status; finalize timestamp.
Review writers progress tracker
Shows which people have and have not submitted the reviews they are responsible for writing.
Access: Review Admins and Cycle Collaborators only.
Available: Any time after results have been shared with participants. Data updates as reviews are submitted until the cycle is locked.
Fields included: Review writer first name, last name, email; Manager first name, last name; Additional manager email, first name, last name; number of submitted reviews / number of total assigned reviews; Status (No reviews submitted, Some reviews submitted, All reviews submitted); names of participants the writer has and has not submitted reviews for (by review type); names of participants the writer has started drafts for (by review type).
Full progress report
The most comprehensive report. Includes all participant and review writer data, submission timestamps, questions and answers, and acknowledgment information.
Access: Review Admins and Cycle Collaborators can download for all participants. Managers can download for their direct reports only.
Available: Any time after the cycle start date. Data updates as reviews are submitted until the cycle is locked.
Fields included: Employee first name, last name, email; Manager ID, first name, last name, title; Additional manager first name(s), last name(s); Peer reviewer first name(s), last name(s); Employee review submission timestamp; Peer review submission timestamp(s); Additional manager review submission timestamp(s); Manager review submission timestamp; Shared results timestamp; Finalized results timestamp; Self review questions, answers, explanations; Manager review questions, answers, explanations; Additional manager review questions, answers, explanations; Peer review questions, answers, explanations; Private Manager Assessment questions, answers, explanations; Acknowledgment timestamp; Acknowledgment comments.
If Something Goes Wrong
| Issue | Check | Fix |
|---|---|---|
| Download button is not available | Confirm the cycle has passed its start date and results have been shared (required for the Participants and Review Writers progress trackers). | Ask your Review Admin to share results, or wait until the cycle start date has passed before downloading the Full progress report. |
| Participants progress tracker and Review writers progress tracker are not visible in the dropdown | Confirm results have been shared with participants. These two reports are unavailable before results are shared. | Ask your Review Admin to share results with participants before attempting to download. |
| Manager cannot see a participant in the Cycle Participants List | Confirm the participant is a direct report of the manager. Managers see direct reports only. | Review Admins or Cycle Collaborators must monitor participants outside the manager's direct reports. |
| Cycle Participants List shows unexpected empty state | Confirm the Role and Audience filters are not set to a combination that excludes everyone in scope. | Reset all filters to their default values and re-apply one filter at a time. |
What Correct Monitoring Looks Like
The Progress Tracker displays percentage completion for each active timeline action. The Cycle Participants List shows a row for every in-scope participant with a populated Review Status value. If either section is blank after applying filters, no participants match the current filter combination — reset filters to confirm.
Not Covered Here
This article does not cover sending notifications to prompt outstanding actions. See Send nudges to review timeline participants.