If you've ever wanted to get ahead of the game by inviting new employees before they actually start with your company OR if you want to invite a bunch of people to 15Five but aren't ready for them to log into the software yet, this article is for you. The 'Start date' field in 15Five allows for account admin or reviewers to add people at anytime, but delay the invitation to join 15Five. If the start date field is left empty, the invite(s) will be sent immediately and those people can sign into 15Five right away. This field is also helpful to eliminate missed or late check-ins due to the person not being ready to jump into 15Five.
When people log into 15Five for the first time after being invited, they will see an onboarding guide walking them through the 15Five check-in. To get a preview of the onboarding guide, use this link. The onboarding guide will vary slightly for reporters, reviewers, and account creators. To see screenshots of these guides, check out this article.
How do I invite people today, but send the invites later?
1. Add the person(s) to 15Five using one of the two methods: Invite from 'Manage people' or invite through 'Bulk import'.
2. While adding the person(s), be sure to include their start date(s). Start date= the day you want them to be invited to and able to log into 15Five. This date does not have to be their start date with the company. The start date is solely used by 15Five to trigger the invite. If you do not include a start date, the invite will be sent immediately.
3. After saving the details, importing the bulk CSV, or completing the new person's profile, the person(s) will appear in 'Invited' status.
4. The invitation to join 15Five will be sent out at 8:00am on the start date in the invited person's time zone.
Success Center article 🗒: Bulk import or update users
Success Center article 🗒: Add new people
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Troubleshooting, Support, and FAQs
Q: Can I update the 15Five start dates?
A: You can update the start date until the start date; afterwards, the person will already be sent the invitation and will be able to sign into 15Five.
Once you add a start date you cannot remove it. You can update it, but it still must be a date in the future.
Q: What if I already added someone into 15Five but they haven’t signed in yet, can I add in a 15Five start date?
A: At this time, no; start dates can only be added for new users who have not already been added to 15Five and regardless of whether they have signed in or not.
Q: Once I input a 15Five Start Date and add someone, where can I find that date in 15Five?
A: The start date will display on the profile page. In addition, if you export your people, as long as one person has a start date - that CSV will have a column for 'Start date'.
Q: How do I enable this with BambooHR?
A: Use the checkbox within the BambooHR integration page in 15Five (default unchecked) to use the hireDate in BambooHR as the start date in 15Five.
Q: How do I enable this from a SCIM perspective?
A: For SCIM, all of the functionality will live in the IDP; the attribute to use is startDate.