After your admin enables Kona Notetaker for your organization, you may need to link your calendar before Kona can join your 1-on-1 meetings. If your company uses Meeting Assistant, the calendar is connected once for the whole company during setup. Once connected, Kona automatically joins scheduled 1-on-1s without further action from you.
Before You Begin
- Your organization's admin must have enabled Kona Notetaker.
- You need an active calendar connected to your work account (Google Calendar or Microsoft Outlook).
- You must have manager-level access in 15Five.
Steps
- Log in to 15Five.
- Click your profile avatar in the top-right corner.
- Select Settings from the dropdown menu.
- Navigate to the Kona section.
- Click Connect Calendar.
- Select your calendar provider: Google Calendar or Microsoft Outlook.
- Review the permissions requested and click Allow.
- Confirm the connection status shows Calendar Connected.
If Your Admin Already Connected Outlook for Your Organization
Note: This section applies when your admin has set up the Microsoft Outlook integration at the organization level. In this scenario, your calendar may already be connected and you may not need to complete the manual steps above.
When an admin connects the Microsoft Outlook integration for the entire organization:
- Managers receive an invitation to connect with Kona Notetaker. You do not need to manually connect your calendar through Settings.
- Once you accept the invitation, Kona begins joining your eligible 1-on-1 meetings automatically.
- If your calendar status already shows Calendar Connected in your Kona settings, no further action is needed.
Recommended rollout flow (admin-managed Outlook)
- Admin enables Kona Notetaker and connects the Outlook integration for the organization.
- Admin sends 15Five invitations to managers (managers move from "Created" to "Active" status).
- Managers accept the Kona invitation and verify their calendar connection in Settings.
- Kona begins joining eligible recurring 1-on-1 meetings.
If you have questions about whether your admin has connected Outlook for your organization, check with your 15Five account admin.
If Something Goes Wrong
| Issue | Check | Fix |
|---|---|---|
| "Connect Calendar" option is not visible | Confirm your admin has enabled Kona for your organization | Contact your admin to verify Kona Notetaker is active |
| Calendar authorization fails mid-flow | Confirm you are signed into the correct Google or Microsoft account in your browser | Sign out of other accounts, then retry the connection from Step 5 |
| Status does not update to Calendar Connected after approving permissions | Wait 30 seconds and refresh the page | If status remains unchanged, disconnect and reconnect the calendar |
| Kona does not join a scheduled 1-on-1 after connecting | Confirm the meeting is a recurring 1-on-1 between you and a direct report | Verify the meeting appears on the connected calendar and that the direct report is listed correctly in 15Five |
| Admin connected Outlook but Kona still does not join meetings | Confirm you have accepted the Kona invitation and your status is Active (not Created) | Check with your admin that the Outlook integration is fully configured and that your account is included |
Not Covered Here
This article covers only the manager-side calendar connection step — for admin configuration of Kona Notetaker across the organization, see the Kona admin setup documentation.