Kona Notetaker: Feature Overview

Kona Notetaker automatically joins 1-on-1 meetings between a manager and their direct report in Zoom, Google Meet, and Microsoft Teams. It captures notes, identifies action items, and surfaces performance data in the 15Five 1-on-1 workflow.

Required access: Kona add-on. Available on Perform and Total Platform pricing packages. Roles: Account Admins, Managers.

Feature Structure

Kona Notetaker has two configuration layers:

• Admin setup — Enables Kona for the organization, assigns access to managers and/or HR admins, and sets the default join behavior (auto-join all eligible 1-on-1s, or let each manager decide).
• Manager setup — Each manager completes their own onboarding via a Flow of Work invite, connects their calendar, and (if the admin selected "Let managers decide") chooses which recurring 1-on-1s Kona should join.

Only 1-on-1 meetings between a manager and their direct report are eligible for Kona Notetaker. Indirect-report 1-on-1s are not eligible.

What Kona Notetaker does

Kona Notetaker attends scheduled 1-on-1 meetings and performs the following:

• Captures notes and action items in real time
• Delivers a post-meeting summary to the manager and direct report via email and/or Slack
• Writes captured notes and action items directly into the 15Five 1-on-1 Agenda
• Provides a continuous performance record to support review writing

Supported Platforms

Key Rules

• Kona requires a valid calendar integration on both the admin and manager accounts to detect and join meetings.
• bot@15five.com must be included as an attendee in the calendar invite for Kona to join.
• The meeting invite must contain a virtual meeting link (Zoom, Google Meet, or Teams).
• Kona does not support in-person meetings. A virtual meeting link is required for Kona to join and capture notes.
• If a meeting starts late or is rescheduled, use the Send Kona to 1-on-1 button in the 1-on-1 in-app view or the Slack homepage.
• Notes and summaries are visible only to the manager and direct report who were in the meeting. If a participant adds a suggested action to the 1-on-1's action items, anyone who can see that 1-on-1's action items can see it, such as a global viewer with 1-on-1 access.
• Kona accepts input in multiple languages, but all output — notes, feedback, action items, and summaries — work best in English. Other languages are supported, though accuracy may vary depending on the language and transcription quality.
• If no one joins the meeting, Kona leaves after approximately 12 minutes.
• Third-party notetaker apps that appear as a calendar participant count toward the two-participant limit and will prevent Kona from joining. Passive or local notetakers that do not appear as participants work alongside Kona without conflict.

What You Can Do

Set Up

• Set up Kona Notetaker (Admin)
• Connect your calendar to Kona Notetaker
• Manage Kona Auto Join and recurring meeting settings

Manage

• View and Manage Kona Meeting Notes in Your 1-on-1 Agenda
• Kona in 1-on-1 meetings — what managers can expect

Analyze

• Kona meeting join conditions and participant requirements
• Kona for Managers — Feature Overview

Common Issues

• Does Kona Record Audio or Video? — Kona uses meeting captions when they are available. If captions are off, it asks in the meeting chat for permission to record. Kona never stores recordings, only transcripts.
• How Long Does Kona Keep Meeting Transcripts? — Transcripts are encrypted and stored for 30 days for quality assurance. Transcripts are never accessible to HR, managers, or employees.
• Who Can Access My Kona Meeting Transcripts? — No one. Transcripts are not accessible to HR, admins, or managers.
• What Is Kona Pre-Trained On? — 18 Manager Behaviors, established managerial best practices, aggregated coaching research, and Transform content.
• Kona didn't join or left my meeting early
• Report a Kona issue from your 1-on-1s

Related Articles

• Kona for Managers — Feature Overview
• Kona in 1-on-1 meetings — what managers can expect
• Kona meeting join conditions and participant requirements
• Kona privacy and transcript retention
• Connect your calendar to Kona Notetaker
• Manage Kona Auto Join and recurring meeting settings
• View and Manage Kona Meeting Notes in Your 1-on-1 Agenda
• Report a Kona issue from your 1-on-1s
• 1-on-1s — Feature Overview