HR Admin Role Overview — Permissions and Feature Access

Ben Pemstein Ben Pemstein
· Updated

HR Admins have the broadest access level in 15Five — a superset of Account Admin permissions plus exclusive access to strategic HR features including the HR Outcomes Dashboard, demographic and high potential attributes, and full engagement reporting.

> Note: Only Account Admins can appoint HR Admins. If you need to grant or receive HR Admin access, see Account Admin capabilities in 15Five — Feature Overview.

Feature Structure

HR Admin access spans four capability areas:

  • HR Outcomes Dashboard — centralized metrics for engagement, performance, retention, and manager effectiveness
  • Engagement — full campaign creation, management, and results access
  • Performance Reviews — Review Admin permissions granted by default
  • Demographic and High Potential Attributes — sensitive people data for equity analysis and talent identification

Permissions by Feature Area

HR Outcomes Dashboard

HR Admins can:

  • View and interact with the HR Outcomes Dashboard
  • Configure dashboard settings
  • Assign results visibility
  • Create Action Plans from dashboard data

See Insights Dashboard — Feature Overview for a full description of what the dashboard surfaces.

Engagement

HR Admins can:

  • Create engagement campaigns and custom surveys
  • Manage active campaigns, including changing settings and monitoring participation rates
  • View all company-wide and group results
  • Create Action Plans from engagement data

Performance Reviews

HR Admins are granted Review Admin permissions by default. This behavior is controlled by the Automatically include HR administrators as review administrators setting at Settings > Features > Best-Self Review® > Review Administrators.

> Note: Your organization may have renamed Best-Self Review®. If you don't see "Best-Self Review®" in your navigation, check with your admin for the name used in your account.

As a Review Admin, HR Admins can:

  • Create and configure review cycles
  • Create custom question templates
  • Create Performance Ratings+ templates and formulas
  • Manage active review cycles — settings, participants, and peer nominations
  • Create and hold calibration sessions
  • End, extend, and delete review cycles
  • View all company-wide and group results

Demographic and High Potential Attributes

Demographic Attributes bring sensitive employee data into 15Five — birth date, ethnicity, gender, race, and salary — for equity analysis and trend reporting.

High Potential is a flag that marks employees with significant organizational impact potential, supporting retention and development decisions.

HR Admins can:

  • Enable and populate demographic attributes
  • Mark an employee as high potential
  • View assigned attributes in individual account settings
  • Filter the following reports by demographic attributes:

- HR Outcomes Dashboard - Engagement — Summary, Engagement, Statements, and eNPS reports - Performance Reviews — Talent Matrix and Private Manager Assessment - Check-ins — Submitted Check-ins Report and Reviewed Check-ins Report

What You Can Do

Set Up

Manage

Analyze

Common Issues

Key Rules

  • Only Account Admins can assign the HR Admin role.
  • HR Admins have all Account Admin permissions plus the feature-specific permissions listed above.
  • Review Admin permissions are granted to HR Admins by default but can be disabled in feature settings.
  • Access to the HR Outcomes Dashboard and demographic attributes is restricted to HR Admins — these are not visible to Account Admins or managers.
  • The items visible in your sidebar vary by your company's 15Five pricing plan.

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